Smithsonian Gardens Living Collections: The Orchid Inventory

July 5, 2016 at 10:00 am Leave a comment

One of the most important aspects of managing a museum collection is the inventory. For a living collection like the Smithsonian Gardens Orchid Collection (SOGC) there is a significant turnover of collection material due to plants’ natural life cycles and/or disease. Therefore, a regular inventory of the contents of each of the orchid greenhouses enables Smithsonian Gardens to reconcile any plants that were not deaccessioned properly in the past, relabel orchids that are missing accession tags, and update plant locations arising from moves in and out of the greenhouses for displays, exhibits, and lectures throughout the year.

Another important reason that Smithsonian Gardens conducts inventories of the orchid collection is to maintain the readability of the plants’ accession labels. The SOGC uses plastic tags that are printed with each plant’s accession number, a scannable barcode, and are overlaid with UV protection. Even with this protection the labels fade over time due to being in the direct sun, generally lasting about four years before they become unreadable.

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Example of a new accession label vs. an older accession label.

Each summer, a Smithsonian Gardens intern takes on the responsibility of inventorying a portion of the orchid collection. This year, thanks to a new Collections Information System (CIS), the process of scanning, printing, and reattaching accession labels is much more streamlined. Our exceptional orchid intern, Ming, completed the inventory in one greenhouse in half the time it has taken in years past!

The inventory process requires Ming to scan each plant’s accession label barcode using a handheld device. The handhelds are equipped with a condensed version of the CIS which is adequate for fieldwork. Inventory lists are synced back to the main CIS so that new barcode labels can be generated, printed and reattached to plant pots using hog rings.

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Our orchid intern, Ming, hard at work in one of the greenhouses.

Learn more about our collection inventory in July by following Smithsonian Gardens on Facebook, Twitter and Instagram!

– Julie Rotramel, Living Collections Specialist, Smithsonian Gardens

Entry filed under: Collections, Greenhouse, Orchids. Tags: .

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